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OCB Regional Pharmacist South America

I.    POSITION BACKGROUND

The general objective of the position is to support MSF programs and sections in medicines and medical devices supply, by guaranteeing that MSF quality standards are applied according to the evolving situation and available information in South America region.

The focus of this position will be on Brazil, Venezuela and Bolivia but may include, as needed, other countries in South America region like Peru, Ecuador, Colombia and others.

II.    PLACE IN THE ORGANISATION

- This position is hierarchically and technically linked to OCB Section Pharmacist/OCB Pharma Unit Coordinator.

- S/he works in close collaboration with the members of Pharmacy Unit according to their respective responsibilities. S/he also works in close collaboration with the Supply Unit.

- For administrative and security management, this position is under OCB Section Pharmacist/OCB Pharma Unit Coordinator.

- It will be the responsibility of the OCB Section Pharmacist to ensure that the regional pharmacist is given appropriate technical back-up, by:

i. Considering him/her as a member of the OCB Pharma Unit
ii. Acting as a regular technical back-up
iii. Sharing with him/her relevant updated information on sources and quality
iv. Providing him/her with any needed information on demand
v. Ensuring the links with the Advocacy and Access Campaign present in South America and with European Supply Centers (ESC).

- The pharmacist is in close contact and collaboration with OCBA Section Pharmacist.

III.    OBJECTIVES OF THE POSITION

The Regional Pharmacist supports the missions by solving specific medical supply issues with all concerned departments in challenging countries where access to quality medicines for MSF’s projects is compromised. This includes provision of advice, support and liaising between the pharma side to the missions in country and back with the Section Pharmacists.
In addition, it supports the various missions present in South America region where MSF works by solving specific medical supply issues with all concerned departments (medical, logistic, finance).

- Gain a better knowledge on the pharmaceutical and medical device legal framework and market within the specific context (analysis of registered drugs, main pharmaceutical and medical device companies, etc.) as well as the regulatory frameworks and potential constraints.

- Advice on and re-evaluate the relevance of the procurement strategies, taking into account MSF program developments in the countries, quality, legal and administrative issues.

- Lead negotiations with the governmental organisations to favour importation and access to quality medicines by MSF projects.

- For countries where local procurement is a necessity: perform local market assessment (distributors only) as per Section Pharmacist requests. The LMA will be validated by the Section Pharmacist (manufacturers will only be assessed together with the Section Pharmacist).

- Ensure that the procurement strategies approved by the Medical Department in HQ (of each project’s section), are followed and implemented by the teams in each country.

- Coordinate among missions and/or sections to (loans, combine medical needs, coordination importation consignments, etc).

- Work closely with the Regional Procurement Responsible to synchronize pharma component in the regional procurement strategy.


The Regional Pharmacist is not supposed to replace or be the back-up of national pharmacist during holidays, each country/mission must manage this situation by itself.

IV.    MAIN RESPONSIBILITIES

a) Identify challenges faced (banned items, reinforcement of restrictive importation requirements, etc.) in specific challenging countries.
-    Ensure all the changes in importation procedures are communicated to the MSF ESCs, Section pharmacists, IPC, IMDC when relevant and MSF regulatory affairs pharmacist in a timely manner, with the involvement of the Supply team.
-    Liaise among the different sections in the country to ensure medical supply of quality medicines.
-    Liaise with ESC Pharmacists as required in order to request specific technical support for importation.  
-    Communicate to the MSF ESCs and Operations the changes in the national guidelines, particularly information and regulations pertaining to pharmaceutical products importation.
-    Update the SPs and the ESCs including the RA pharmacist regarding the lobbying efforts and document the problems encountered with importation, for all the sections.

b) Act as focal person representing MSF towards the authorities on pharmaceutical issues, and ensure a coherent and consistent communication system with authorities (the “one MSF” approach):
-    Participate to meetings related to pharmacy regulations.
-    If needed, provide technical support for the creation of document (s) to address the importation issues with local authorities.
-    To develop contacts and liaise with other NGOs ,UN agencies (UNICEF, etc.) and local organisations concerned with quality/availability  of essential medicines (including WHO Country office) regarding pharmaceutical issues in a proactive manner, ensuring confidentiality of data generated by MSF regarding the quality of local suppliers.

c) Local procurement (LP) information (if LP is the only option for some products):
-    Compile and update documentation for each product (selected supplier and manufacturer) and, if needed, keep updated a database (approved by the Section Pharmacist).
-    Conduct local market assessment visits in accordance with MSF LMA guidelines and with validation given by the SP.
-    Follow up pharmacy license for storage and purchase, including inspection of premises/ cargoes by the authorities in the countries of the region.

d) Technical pharmacy support for medical managers:
-    Support supply officers, mission pharmacists/pharmacy managers and medical coordinators in providing training, and advice in various topics related to drugs and medical devices’ importation.
-    Support the missions on proper disposal of expired drugs and medical materials in each country in the region and advise/collaborate with EH and Logistics team in HQ or in coordination or field.

e) Regularly update information on pharmaceutical and medical device legislation , in particular importation and pharmacy warehouse registration and inform section pharmacist, medical coordinators and mission pharmacists/pharmacos accordingly
-    Coordinate regular meetings with the mission pharmacists/medical coordinators/supply officers where pharmaceuticals information are exchanged and problems shared in order to find common solutions.
-    Follow up the National Essential Medicines List updates and if required advocate for change or discuss therapeutic specificities, in collaboration with the medical coordinators.
-    Follow up local distributor and registered medicines lists, with particular focus on manufacturers of interest to MSF.

f) Ensure all the changes in importation procedures are communicated to the MSF ESCs, Section pharmacists, IPC, IMDC when relevant and MSF regulatory affairs pharmacist in a timely manner, with the involvement of the Supply team:
-    Liaise with ESC Pharmacists as required in order to request specific technical support for importation.  
-    Continuously communicate to the MSF ESCs and Operations the new updates and changes in the national guidelines, particularly information and regulations pertaining to pharmaceutical products importation.
-    Update the ESC regarding the lobbying efforts and document the problems encountered with importation, for all the sections.

g) Act as the focal point for quality and pharmacovigilance issues:
-    Provide support for Quality Alert/Batch recalls relating to Pharmaceuticals and Medical devices (in liaison with International Pharmacist Coordinator and SPs) .
-    Coordinate information relating to complaints received regarding Pharmaceuticals and Medical devices.

V.    REPORTING

- Submit bi-monthly activity reports to be shared with all medical, supply and logistic coordinators, section pharmacists.

- Attend MSF medical coordinator meetings held between all sections, when requested .

- Coordinate the monthly Pharmacy meetings.

- Participation in Grand-messe.

- Participation in Section Pharmacist visits and assist in preparing this visit.

- Provide a final hand-over report for all the sections with recommendations.

VI.    PROFILE REQUIREMENTS

Pharmacist with degree/diploma in pharmacy
Genuine interest in and commitment to the humanitarian principles and challenges of MSF

Experience:

- Minimum 3 years professional experience with MSF.

- Experience with quality assurance, Good Distribution and Storage Practices and manufacturing aspects of pharmaceutical products desirable.


Particularities:

- Fluency in English, Spanish and Portuguese is mandatory (French would be an added advantage).

- Mature with strong interpersonal and organisational skills.

- Ability to work and report independently.

- Able to represent MSF with the capacity to negotiate positively and diplomatically with MoH officials and MSF national and - expatriate staff.

- Excellent communication and diplomatic skills.

- Ability to work in a multicultural environment.

- Good organisation and management skills.

- Professionalism, transparency and flexibility a must.

- Ability to work in a team.

- Good analytical and problem-solving skills with attention to detail.

- Skilled in coaching, training and supporting pharmacist/medical supply personnel.

 

Starting date:  ASAP

Salary and working conditions: salary level 13 as per MSF Brazil mission salary grid

Duration: 12 months, with possible extension after evaluation

Location: Brazil with frequent travels to countries where MSF works

Candidates must apply to msf.rr.bvt.vagas@gmail.com

CV must be submitted no later then 02/09/2020

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